On the 25th May 2018 the previous Data Protection Act (DPA) was replaced with the new and updated General Data Protection Regulation (GDPR) - meaning the way you manage all information and data within our school changed.
What is the General Data Protection Regulation (GDPR)?
To put it simply, the GDPR is a new data protection regulation designed to strengthen and unify the safety and security of all data held within an organisation (including schools, academies and other educational establishments).
"The GDPR replaces the DPA and affects all UK companies who collect or process personal information. It's focused on looking after the privacy and rights of the individual, and based on the premise that consumers and data subjects should have knowledge of what data is held about them and how it's used."
Steve Sands, Chief Information Security Officer (CISO) and Data Protection Officer (DPO) at Synectics Solutions.
The 6 Principles of the GDPR
Article 5 of the GDPR requires that personal data shall be:
(a) Processed lawfully, fairly and in a transparent manner in relation to individuals;
(b) Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
(c) Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
(d) Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
(e) Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
(f) Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
Article 5(2) requires that:
"the controller shall be responsible for, and be able to demonstrate, compliance with the principles."
How does GDPR affect schools?
The GDPR ultimately changed the way schools, academies and trusts handle their data and the way information is managed. As mentioned previously, failure to comply could lead to large fines.
Website Privacy Notice
We endeavour to safeguard the privacy of our users. The policy below sets out guidelines on how we will handle your personal information:
Information we may collect:
- Information about hits/visits to this website.
- This information may include your IP address, location, visit time. Number of pages you have viewed and the type of browser that you use. This information will be used to try to improve our website and to gather statistics regarding our site.
- Information you may provide us with to subscribe or register to certain areas of the site.
We will not disclose any personal information about you gathered via our site to any third party without your prior permission, except for those reasons stated in this policy. Any information we do use will not refer to the user’s identity and will only be used to provide statistics if and when required.
In addition to the disclosures identified elsewhere in this policy we may disclose information about you in the following circumstances:
- If we are required to do so by law
- In connection to any legal proceedings
- To defend our own legal rights
- For the prevention of fraud
We will take all reasonable steps to ensure the security of your data though due to the nature of the internet we cannot guarantee the safety of your information.
Links to third party websites
We can not be held responsible for any content or privacy policies of websites we may link to from our site.
We may, on occasion make amendments or additions to this policy. Any changes will be uploaded to this page.