On the 25th May 2018 the previous Data Protection Act (DPA) was replaced with the new and updated General Data Protection Regulation (GDPR) – meaning the way you manage all information and data within our school changed.
It was amended on 1st January 2021 by regulations under the European Union (Withdrawal) Act 2018, to reflect the UK’s status outside the EU. It sits alongside and supplements the UK GDPR, for example by providing exemptions.
The UK GDPR is the UK General Data Protection Regulation. It is a UK law which came into effect on 1st January 2021. It sets out the key principles, rights and obligations for most processing of personal data in the UK.
Personal data is information that relates to an identified or identifiable individual.
Article 5 of the UK GDPR sets out seven key principles which our school must comply with:
The 7 Principles of the UK GDPR
Article 5 of the UK GDPR requires that personal data shall be:
(a) processed lawfully, fairly and in a transparent manner in relation to individuals (‘lawfulness, fairness and transparency’);
(b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes (‘purpose limitation’);
(c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’);
(d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’);
(e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals (‘storage limitation’);
(f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (‘integrity and confidentiality’).
Article 5(2) requires that:
The controller shall be responsible for, and be able to demonstrate compliance with, paragraph 1 (‘accountability’).
Data Controller & Data Processor
St Matthew’s CE Primary School is both a Data Controller and a Data Processor, and is registered with the ICO (Information Commissioner’s Office) as a Data Controller. As a school, we take our responsibilities to data protection very seriously and we aim to ensure that all personal data collected about staff, pupils, parents, governors, visitors and other individuals is collected, stored and processed in accordance with UK GDPR.
Our school collects, holds and shares information (where necessary and where we are legally obligated to do so) about our pupils and families in order to provide relevant educational services that include keeping pupils safe.
For full information about GDPR within the school, please refer to our policies and privacy notices below:
- 2023 Bring Your Own Device Policy.pdf
- 2023 Data Breach Policy.pdf
- 2023 Data Protection Policy (including SAR appendix).pdf
- 2023 Data Retention Policy including Email Retention.pdf
- 2023 Electronic Information and Communications Policy.pdf
- 2023 Freedom of Information Policy inc. Publication Scheme.pdf
- 2023 Information Security Policy.pdf
- 2023 Social Media Policy.pdf
- 2023 Privacy Notice for Alumni - St Matthew's CE Primary School.pdf
- 2023 Privacy Notice for Governors and Volunteers - St Matthew's CE Primary School.pdf
- 2023 Privacy Notice for Job Applicants - St Matthew's CE Primary School.pdf
- 2023 Privacy Notice for Pupils and Parents - St Matthew's CE Primary School.pdf
- 2023 Privacy Notice for Staff - St Matthew's CE Primary School.pdf
- 2023 Privacy Notice for Third Parties, Visitors and Contractors - St Matthew's CE Primary School.pdf
- DfE Privacy Notice for Attendance Data Collection.pdf
Data Protection Officer
The School’s DPO is Judicium Consulting Limited (Craig Stilwell).
Please contact them via: firstname.lastname@example.org
The Data Protection Officer is responsible for overseeing and monitoring St Matthew’s CE Primary School’s compliance with data protection law, and developing related policies and guidelines where applicable.
The DPO is also the first point of contact for individuals whose data the Trust processes, and for the ICO.
Website Privacy Notice
We endeavour to safeguard the privacy of our users. The policy below sets out guidelines on how we will handle your personal information:
Information we may collect:
- Information about hits/visits to this website.
- This information may include your IP address, location, visit time. Number of pages you have viewed and the type of browser that you use. This information will be used to try to improve our website and to gather statistics regarding our site.
- Information you may provide us with to subscribe or register to certain areas of the site.
We will not disclose any personal information about you gathered via our site to any third party without your prior permission, except for those reasons stated in this policy. Any information we do use will not refer to the user’s identity and will only be used to provide statistics if and when required.
In addition to the disclosures identified elsewhere in this policy we may disclose information about you in the following circumstances:
- If we are required to do so by law
- In connection to any legal proceedings
- To defend our own legal rights
- For the prevention of fraud
We will take all reasonable steps to ensure the security of your data though due to the nature of the internet we cannot guarantee the safety of your information.
Links to third party websites
We can not be held responsible for any content or privacy policies of websites we may link to from our site.
We may, on occasion make amendments or additions to this policy. Any changes will be uploaded to this page.